Since opening our doors in 1902, CHS became a part of Florida's history. 

CHS has been committed to growing and evolving to provide the right services and solutions to address the needs of children and families throughout the changing times.  Every day, our team works with parents and kids to empower them and encourage them. With innovative technology solutions and a dedicated, experienced team throughout the state, we’re changing the face of foster care and positively impacting children and families’ lives for generations to come.

Join our team to continue to do good and create history serving Florida's children and families!

The Administrative Supervisor oversees the daily administrative and support functions of a Region, including office support functions and property management. Overall, the Administrative Supervisor contributes to the CHS high performance culture by exhibiting our values and providing quality results that position CHS as the leader in delivering proactive behavioral health, case management, community and early childhood solutions for children and families.

WHY JOIN CHS?

• Uplifting mission-driven work culture
• Make an impact in your community and become a part of Florida's history!
• Growth and professional development opportunities
• Great benefits package, including generous paid time off and holidays

Primary Job Functions

1.  Oversee daily administrative and support functions of a Region, including office support functions and property management

• Manage all properties including coordinating and ensuring completion of all maintenance requests and needed repairs or enhancements, regular maintenance of agency vehicle(s), and installation of equipment.
• Analyze efficiency of the use of office space and make recommendations to management; Coordinate office relocations.
• Coordinate and monitor completion of office equipment repair under the direction of the IT Director.
• Maintain and monitor insurance and property records in conjunction with the accounting/finance department.
• Coordinate and manage the purchase of Region’s office supplies and furnishings including approval of supply and printed material orders, vendor relations, and payment authorization.
• Oversee proper implementation and staff compliance with administrative policies and procedures.
• Assist with special projects and Board committee support work in conjunction with the Advancement Team.
• Provide administrative support as needed to Region’s management and local Board of Directors.
• Coordinate or assist in coordinating activities for Region’s licensing/relicensing, reaccreditation, etc.
• Coordinate and assist as needed in Region’s fundraising activities.
• Serve as the chair of the Region’s Safety Committee.
• Coordinate Region's annual United Way Campaign.
• Serve on the Region’s Management Team.

2.  Recruit, develop and lead a team capable of supporting CHS performance and growth strategies (complying with COA Standard T3, when appropriate), while fostering an engaging, positive work environment

• Recruit, supervise and support team members and foster their professional development.
• Establish annual team goals and objectives; track and report results.
• Coach, support and evaluate team member performance, taking corrective action if needed.
• Deliver timely communication through regular management and team meetings.
• Comply and confirm compliance with CHS code of conduct, policies, practices and other legal obligations.
• Participate in succession planning to build the bench strength necessary for future talent needs.
• Develop a strong knowledge base and stay current on job-related issues and trends.
• Participate actively in departmental meetings, training and education, as well as the quality process.
• Pick up projects on the fly; perform other duties as assigned from time to time
• Demonstrate the CHS Common Bond values in the performance of all job duties.

Job Qualifications

Education, Licenses & Certifications:

• High school diploma or GED equivalent, required.
• Florida Driver’s License within 30 days from hire with daily access to a reliable and insured vehicle, required.

Experience:

• Four years of office management and/or property management experience, required.

Competencies

Knowledge of:

• PROPERTY MANAGEMENT | GENERAL RECORD KEEPING | BUSINESS ADMINISTRATION

Skills and Proficiency in:

• Planning, project management, organization and time management
• Oral and written communication, including presentation and platform
• Collaboration, teamwork, consulting, facilitation, coaching and mentoring
• Computer systems and MS Office, including Word, Excel and Outlook

Ability to:

• Foster the creation of a positive work environment and a high level of team member engagement.
• Supervise others, with coaching skills that result in accomplishing goals through direct reports.
• Perform at a high level of autonomy, with general supervision.
• Perform under strong demands in fast-paced, diverse, sometimes ambiguous environments.
• Commit to providing high customer satisfaction with positive service delivery results.
• Meet critical deadlines, while maintaining attention to detail, accuracy and quality.
• Handle highly stressful, sensitive situations; maintain confidentiality and professional boundaries.
• Demonstrate the behaviors of our CHS Common Bond Values.
• Be energetic, passionate and adaptable with a deep commitment to social service, empathy for children and families and a positive approach to embracing and managing change

 Together, good can be done.