Children's Home Society of Florida

  • Secretary

    Job Locations US-FL-Panama City
    Job ID
    2018-3815
    # of Openings
    1
    Category
    Secretarial
    Type
    Regular Full-Time
  • Overview

    Founded in 1902 to care for orphans, CHS is now among the oldest, largest and most respected private nonprofits serving children and families. Expanding from early roots in adoption and foster care, CHS offers an array of specialized services designed to nurture children and grow families. Last year, CHS delivered hope to more than 139,000 children and adults.

    Responsibilities

    OBJECTIVE:  Under direct supervision, provide secretarial and clerical support services to a CHS program or programs. 
     
    ESSENTIAL FUNCTIONS MAY INCLUDE:


    - Type letters, memos, reports, etc.
    - Answer telephone and route calls to appropriate staff members.
    - Maintain files and records.
    - Arrange appointments for program staff.
    - Greet clients and visitors.
    - Open and distribute incoming mail and process outgoing mail.
    - Order and maintain adequate office supplies.
    - Manage petty cash fund.
    - Prepare mileage/travel vouchers for staff.
    - Perform other miscellaneous clerical duties, such as photocopying, faxing,

      filing, data entry, maintaining records, etc.
    - May record and prepare minutes of staff meetings.
    - Participate in the quality improvement process.


    This list of essential functions is not intended to be exhaustive. Children's Home Society of Florida reserves the right to revise this job description as needed to comply with actual job requirements.

    Qualifications

    REQUIRED:


    - High School diploma or GED equivalent
    - A minimum of six months secretarial training or work experience
    - Proficiency in word processing and spreadsheet application

    PREFERRED:


    - Previous work experience in a non-profit organization

    SKILLS: 


    - Ability to learn computer skills sufficient to perform all essential functions
    - Ability to operate office equipment such as copier, fax machine, multi-line

      telephone system
    - Ability to type 45-50 wpm
    - Effective interpersonal skills
    - Effective organizational skills
    - Effective verbal and written skills

    PHYSICAL REQUIREMENTS:
    NEEDED: reaching, repetitive motions, sitting, walking
    PREFERRED: bending/stooping, carrying, kneeling, lifting, pushing/pulling, standing

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